Hire an offshore accounts payable officer for your Australian business
An offshore accounts payable officer handles the recurring invoice work that keeps your suppliers paid and your books accurate — processing invoices, reconciling supplier statements, running payment runs, and chasing missing PO matches. Through Lite-Force, they're employed properly via an EOR structure with payroll, compliance, and HR support included. Most hires are live within 2–4 weeks.
Day in the life
A day in the life of an offshore AP officer.
Typical responsibilities:
- Invoice processing — coding, GST handling, three-way PO matching
- Supplier statement reconciliation — chasing missing invoices, resolving disputes
- Weekly and monthly payment runs — preparing batches in Xero, MYOB, NetSuite, or BankFeeds
- Expense and credit card reconciliation — Dext, Hubdoc, ApprovalMax workflows
- Supplier onboarding — collecting ABNs, bank details, and verifying ATO registration
- Month-end accruals — posting AP accruals and supporting financial close
- Aged payables reporting — keeping CFO and finance lead informed of payment status
- Supplier enquiries — phone and email response to payment status questions
Why offshore
Why accounts payable works well offshore.
AP is process-driven and repeatable.
Invoice processing, PO matching, and payment runs follow defined workflows. Once your offshore AP officer knows your chart of accounts and approval flow, they execute consistently every cycle.
AP tech is fully cloud-based.
Xero, MYOB, NetSuite, ApprovalMax, Dext, Hubdoc, Bill.com — all browser-based. Your offshore AP officer works in the same ledger as your internal finance team.
Timezone overlap means same-day processing.
Philippines hours align with Australian business hours. Invoices submitted in the morning get processed in the afternoon — not waiting for an overnight batch.
Frees finance leaders for higher-value work.
CFOs and finance managers shouldn't be matching invoices to POs. Offshore AP shifts that balance — your senior finance people focus on reporting, controls, and analysis.
Cost comparison
What does an accounts payable officer cost — local vs offshore?
Indicative comparison based on typical Australian salary ranges for this role.
Local Australian hire
Lite-Force offshore
Indicative comparison based on typical Australian salary ranges for mid-senior AP officer roles (sources: Robert Half 2026, Hays, SEEK — Sydney/Melbourne market). Actual costs vary by transaction volume, ERP complexity, and AP team structure. Lite-Force pricing confirmed on a per-role basis during your discovery call.
What's included
What you get with a Lite-Force AP officer.
Included in the service
- Full sourcing, screening, and shortlisting
- EOR employment contract structured for local compliance
- Monthly payroll and statutory contributions
- Leave tracking and management
- HR support and regular check-ins
- Replacement commitment within initial period
Typical candidate profile
- 3–7 years accounts payable or accounts officer experience
- Strong English (written and verbal — daily supplier comms)
- Hands-on with Xero, MYOB, NetSuite, or comparable accounting platforms
- Familiar with ApprovalMax, Dext/Hubdoc, and PO-matching workflows
- Filipino or Southeast Asian — timezone-aligned with Australia
Getting started
Three steps to your offshore ap officer.
Book a discovery call
Tell us about your invoice volume, ERP, approval workflow, and current AP pressure points.
We source and shortlist
You review candidates with relevant ERP and AP experience, interview your favourites.
They start
Employment, payroll, and onboarding handled. You manage the work.
FAQ
Frequently asked questions.
What accounting platforms are they trained on?
Common: Xero, MYOB, NetSuite, QuickBooks Online, Sage Intacct. Add-ons: ApprovalMax, Dext, Hubdoc, Bill.com, Spendesk. Most candidates have hands-on experience with at least two. Specific platform requirements confirmed during scoping.
Do they understand Australian GST and BAS requirements?
Most experienced Filipino AP officers have worked for Australian businesses and understand GST coding, BAS-prep implications, and ATO supplier compliance. We screen for AU-specific experience during sourcing.
Can they handle multi-entity or multi-currency AP?
Mid-senior candidates can — many have processed AP for multi-entity Australian groups or multinational businesses with intercompany flows. Confirm scope during discovery so we source accordingly.
How do they handle access to banking and approvals?
Offshore AP officers prepare payment batches but final bank approval typically remains with your authorised local signatories. Approval workflows in tools like ApprovalMax handle this split cleanly. We discuss controls during scoping.
What if the hire doesn't work out?
Replacement commitment within the initial engagement period. If accuracy or fit isn't right, we source again at no additional placement cost. Details confirmed in your service agreement.
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