Hire an offshore executive assistant for your Australian business
An offshore executive assistant manages the operational complexity around a founder or senior leader — calendar, communications, travel, meeting prep, and project coordination. Through Lite-Force, they're employed via EOR with payroll and compliance handled. You get senior-level support without the $100k+ local salary.
Day in the life
A day in the life of an offshore executive assistant.
Typical responsibilities:
- Calendar management — scheduling, prioritising, protecting focus time, resolving conflicts
- Communications — drafting emails, managing inbox flow, fielding enquiries, screening calls
- Travel coordination — flights, accommodation, itineraries, contingency plans
- Meeting preparation — agendas, briefing packs, research on attendees, follow-up action tracking
- Project coordination — tracking deliverables, chasing updates, keeping projects on timeline
- Document preparation — board papers, presentations, reports, internal communications
- Stakeholder management — liaising with clients, partners, and internal teams on your behalf
- Personal admin (if applicable) — appointments, family logistics, gift sourcing
Why offshore
Why an executive assistant works well offshore.
The highest-leverage use of offshore hiring.
Every hour of a founder's time has a disproportionate value. An EA multiplies that time — by handling the operational load that fragments your day. The cost differential makes this one of the highest-ROI offshore hires.
The role is relationship-based — but not location-based.
A great EA anticipates needs, understands context, and operates with discretion. These are personal qualities, not geographic ones. With modern tools and timezone alignment, the relationship develops the same way.
Timezone means your day starts organised.
Your EA can review overnight emails, prep your calendar, brief you on today's meetings, and resolve scheduling conflicts — all before you start work. You open your laptop to a prepared day.
Executive assistants in the Philippines are experienced and professional.
Many Filipino EAs have worked with international executives, founders, and leadership teams. The talent pool includes candidates with experience at multinationals, family offices, and high-growth businesses.
Cost comparison
What does an executive assistant cost — local vs offshore?
Indicative comparison based on typical Australian salary ranges for this role.
Local Australian hire
Lite-Force offshore
Indicative comparison based on typical Australian salary ranges for experienced executive assistants. Actual costs vary by experience level, location, and scope of role. Lite-Force pricing confirmed on a per-role basis during your discovery call.
What's included
What you get with a Lite-Force executive assistant.
Included in the service
- Full sourcing, screening, and shortlisting
- EOR employment contract structured for local compliance
- Monthly payroll and statutory contributions
- Leave tracking and management
- HR support and regular check-ins
- Replacement commitment within initial period
Typical candidate profile
- 5–10 years EA or senior admin experience
- Strong English (written and verbal) — executive communication standard
- Experience supporting founders, C-suite, or senior leadership
- Proficient in Google Workspace, Microsoft 365, Slack, Notion
- Proactive — anticipates needs, doesn't wait for instructions
Getting started
Three steps to your offshore executive assistant.
Book a discovery call
Tell us about your working style, what's eating your time, and what support looks like.
We source and shortlist
You interview candidates, assess fit and communication style.
They start
Employment, payroll, and onboarding handled. You get your time back.
FAQ
Frequently asked questions.
What experience level should I expect?
For executive assistant roles, we typically source candidates with 5–10 years of experience supporting senior leaders. Many have worked with international executives or in multinational environments. We screen for proactivity, communication quality, and professional discretion.
Can they handle confidential or sensitive information?
Yes — discretion is a core screening criterion for EA candidates. Confidentiality is covered in the employment contract. If your business has specific data handling requirements, we discuss them during setup.
How do I build the working relationship remotely?
The same way you would with any high-trust hire: over time, with clear communication. Start with structured daily briefings, share context on your priorities, and give feedback early. Most founders report that within 4–6 weeks, their EA is anticipating needs without being asked.
Is this role right for me, or do I need an admin assistant?
If you need someone to manage your time, communications, and stakeholder relationships — that's an EA. If you need someone to handle general operational work for the business — that's an admin assistant. Some businesses need both.
What if the hire doesn't work out?
Replacement commitment within the initial engagement period. EA fit is particularly personal — we understand this and invest heavily in the matching process. If the relationship doesn't work, we re-source at no additional placement cost.
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