Hire an offshore settlements administrator for your Australian property practice
An offshore settlements administrator handles the document and coordination work behind every sale-side settlement — title searches, PEXA workspace prep, stakeholder coordination, and settlement-day execution support. Through Lite-Force, they're employed properly via an EOR structure with payroll, compliance, and HR support included. Most hires are live within 2–4 weeks.
Day in the life
A day in the life of an offshore settlements administrator.
Typical responsibilities:
- Title searches and statutory certificates — running searches via GlobalX, InfoTrack
- PEXA workspace setup — opening, populating, and progressing settlement workspaces
- Stakeholder coordination — vendor, purchaser representative, lender, and agent communications
- Statement of adjustments — preparing rates, water, and outgoings adjustments
- Discharge of mortgage coordination — liaising with vendor's lender on payout figures
- Trust accounting input prep — under supervising solicitor or conveyancer
- Settlement-day support — final balancing, payment confirmation, post-settlement follow-up
- File administration — keeping LEAP, Smokeball, Actionstep, Triconvey records audit-ready
Why offshore
Why settlements admin works well offshore.
Settlements work is procedural.
Each file follows defined steps — search, prep, coordination, settlement, registration. Once your offshore admin knows the state process and your precedents, they execute reliably file after file.
Conveyancing tech is cloud-based.
PEXA, LEAP, Smokeball, Actionstep, Triconvey, GlobalX, InfoTrack — all browser or cloud-hosted. Your offshore admin works in the same matters as your in-office team.
Timezone overlap supports settlement timing.
Philippines hours align with Australian business hours. Settlement day coordination, PEXA balancing, and stakeholder follow-ups happen in real time — critical when settlements compress.
Better file profitability.
Local settlements admins cluster at $70–85k. Offshore admins let smaller practices maintain profitable file volumes without overloading the principal solicitor or licensed conveyancer.
Cost comparison
What does a settlements administrator cost — local vs offshore?
Indicative comparison based on typical Australian salary ranges for this role.
Local Australian hire
Lite-Force offshore
Indicative comparison based on typical Australian salary ranges for sale-side conveyancing clerk and settlements officer roles (sources: SEEK Conveyancing Clerk, SEEK Settlements Officer Sydney, Jora). NSW-licensed paralegals trend higher; this band reflects sale-side admin. Lite-Force pricing confirmed on a per-role basis during your discovery call.
What's included
What you get with a Lite-Force settlements administrator.
Included in the service
- Full sourcing, screening, and shortlisting
- EOR employment contract structured for local compliance
- Monthly payroll and statutory contributions
- Leave tracking and management
- HR support and regular check-ins
- Replacement commitment within initial period
Typical candidate profile
- 3–7 years conveyancing or settlements admin experience
- Strong English (written and verbal — heavy stakeholder comms)
- Hands-on with PEXA and at least one practice management system (LEAP, Smokeball, Actionstep, Triconvey)
- Familiar with state-specific settlement processes
- Filipino or Southeast Asian — timezone-aligned with Australia
Getting started
Three steps to your offshore settlements admin.
Book a discovery call
Tell us about your states, file volume, software, and current settlement bottlenecks.
We source and shortlist
You review candidates with relevant state and platform experience, interview your favourites.
They start
Employment, payroll, and onboarding handled. You manage the work.
FAQ
Frequently asked questions.
Can offshore admins practise conveyancing in Australia?
No — and they don't need to. Settlements admins do document preparation, PEXA workspace management, and coordination under the supervision of your admitted solicitor or licensed conveyancer. Signed advice and final settlement authority remain with your local licensed practitioner.
Do they know PEXA?
Most experienced AU settlements admins do. PEXA workspace setup, balancing, and settlement-day execution is standard. We screen specifically for PEXA experience during sourcing.
How is professional privilege and trust account integrity handled?
Same as a local admin — under your firm's supervision, NDA, role-based PMS access. Trust accounting entries are prepared but final reconciliation and sign-off remain with your licensed conveyancer or solicitor.
Can they handle multiple state settlement processes?
Yes for the states they've worked in. Most experienced admins know NSW, VIC, or QLD; some have multi-state exposure. Confirm state mix during scoping.
What if the hire doesn't work out?
Replacement commitment within the initial engagement period. If accuracy or fit isn't right, we source again at no additional placement cost. Details confirmed in your service agreement.
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